Overview
This guide provides an overview of the custom fields integrated between SIRE and Intacct. These fields are designed to support Property, Unit, and Lease data synchronization and reporting.
The purpose of this document is to help end users:
-
Understand the available custom fields
-
Identify where each field originates in SIRE
-
Locate the corresponding data in Intacct
-
Understand the purpose of each field category
Custom Field Categories
The custom fields are grouped into the following categories:
|
Category |
Description |
|---|---|
|
Property Fields |
Property-level information including unit counts, square footage, taxes, and insurance details |
|
Unit Fields |
Unit-related occupancy and rentable information |
|
Lease Fields |
Lease-level data including units, move-in dates, commencement dates, renewal information, and lease terms |
Property & Unit Custom Fields
These fields are associated with the Property and Unit records.
Property Information Fields
|
Display Name |
SIRE Field Name |
SIRE Location |
Description |
|---|---|---|---|
|
Number of Units |
Number of Units |
Property > General > Unit Information |
Number of Total Active Units created on the Property |
|
Units Occupied |
Units Occupied |
Property > General > Unit Information |
Number of Occupied units for the Property. Each unit has to be attached to a Lease that is Occupied, with an Actual Move In date and Active status |
|
Units Leased |
Units Leased |
Property > General > Unit Information |
Number of Leased units for the Property. Each unit has to be attached to a Lease that is Active or Future. |
|
Property Type |
Property Type |
Property > General > Status |
Type of Property selected by the User on Status section of the setup. |
Property Processing Fields
|
Display Name |
SIRE Field Name |
SIRE Location |
Description |
|---|---|---|---|
|
Last Scheduled Charges |
Last Schedule Charges |
Property > General > Processing Dates |
Last schedule charge date for the Property. |
|
Last Late Charge |
Last Late Charge |
Property > General > Processing Dates |
Last Late Charge date for the Property. |
Property Square Footage Fields
|
Display Name |
SIRE Field Name |
SIRE Location |
Description |
|---|---|---|---|
|
Total Square Footage (Current) |
Total Square Footage Current Amount |
Property > SQFT > Total |
Total SQ FT amount for the Property |
|
Total Rentable (Current) |
Total Rentable Current Amount |
Property > SQFT > Rentable |
Rentable SQ FT amount, if it exists, this option is not mandatory. |
Property Tax Fields
|
Display Name |
SIRE Field Name |
SIRE Location |
Description |
|---|---|---|---|
|
Tax Current Year |
Date of Most Current One |
Property > Tax |
This field displays the current Tax Year; however, multiple years may be associated with the property. |
|
Tax ID |
Tax ID of Most Current One |
Property > Tax |
Tax ID of the most current Tax displayed on the Tax tab |
|
Tax State |
Tax State of Most Current One |
Property > Tax |
The State of the most current Tax displayed on the Tax tab |
|
Tax County |
Tax County of Most Current One |
Property > Tax |
The County of the most current Tax displayed on the Tax tab. This field is non-mandatory, so it can be empty. |
|
Tax Amount |
Tax Amount of Most Current One |
Property > Tax |
The Tax amount of the most current Tax displayed on the Tax tab. |
Property Insurance Fields
|
Display Name |
Description |
|---|---|
|
Insurance (Current Period) |
Represents current insurance period information sent to Intacct |
Lease Custom Fields
These fields are associated with Lease records and support lease tracking, reporting, renewals, and occupancy management.
Lease Unit Fields
The following fields support leases with up to 5 units.
|
Display Name |
SIRE Field Name |
Location |
Field ID |
|---|---|---|---|
|
Primary Unit |
Primary Unit |
Lease |
PRIMARY_UNIT |
|
Unit 2 |
Unit 2 |
Lease |
UNIT_2 |
|
Unit 3 |
Unit 3 |
Lease |
UNIT_3 |
|
Unit 4 |
Unit 4 |
Lease |
UNIT_4 |
|
Unit 5 |
Unit 5 |
Lease |
UNIT_5 |
Lease Move-In Fields
|
Display Name |
SIRE Field Name |
Location |
Field ID |
|---|---|---|---|
|
Primary Unit Move In |
Primary Unit Move In |
Lease |
PRIMARY_UNIT_MOVE_IN |
|
Unit 2 Move In |
Unit 2 Move In |
Lease |
UNIT_2_MOVE_IN |
|
Unit 3 Move In |
Unit 3 Move In |
Lease |
UNIT_3_MOVE_IN |
|
Unit 4 Move In |
Unit 4 Move In |
Lease |
UNIT_4_MOVE_IN |
|
Unit 5 Move In |
Unit 5 Move In |
Lease |
UNIT_5_MOVE_IN |
Lease Date Fields
|
Display Name |
SIRE Field Name |
Location |
Field ID |
|---|---|---|---|
|
Commencement |
Lease Commencement |
Lease |
COMMENCEMENT |
|
Lease End |
Lease End |
Lease |
LEASE_END |
How to Use These Fields
Reporting
These custom fields can be used for:
-
Financial reporting
-
Occupancy reporting
-
Lease tracking
-
Property analytics
-
Operational dashboards
-
Integrations with downstream systems
Searching and Filtering
Users can leverage these fields within Intacct to:
-
Filter lease records
-
Search properties
-
Validate occupancy information
-
Review tax and insurance data
-
Analyze rentable space and utilization
Best Practices
Data Validation
Users should periodically validate:
-
Lease dates
-
Unit mappings
-
Property tax information
-
Occupancy counts
-
Square footage values
Synchronization Awareness
Please note:
-
Data originates from SIRE and is synchronized into Intacct.
-
Manual updates in Intacct may be overwritten during synchronization.
-
Any discrepancies should be reviewed in the source system (SIRE).
Troubleshooting
Common Issues
|
Issue |
Recommendation |
|---|---|
|
Field not populated |
Verify the value exists in SIRE |
|
Incorrect lease data |
Confirm lease mapping and synchronization timing |
|
Missing unit information |
Verify unit assignments in the Lease record |
|
Reporting discrepancies |
Confirm latest sync completed successfully |
Support
For questions regarding:
-
Missing field values
-
Synchronization failures
-
Reporting inconsistencies
-
Field mapping updates
Please contact the Product or Support team.
Appendix
Field Naming Convention
|
Prefix |
Meaning |
|---|---|
|
PROPERTY_ |
Property-level field |
|
UNIT_ |
Unit-level field |
|
TAX_ |
Tax-related field |
|
LEASE_ |
Lease-related field |