Use this process to create and accept lease renewal offers for Non-Senior Care leases in Sage Intacct Real Estate.
Create Lease Renewal Offers
From the SIRE Main Menu, go to Tasks > Manage Leases > Create Lease Renewal Offers.
Use Time Period and Filters to find leases:
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Enter From and To dates for the lease end date range.
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Select a Property.
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Select a Floor Plan only if you want to narrow the results.
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Select Include Expired Leases if expired leases should also be included.
In Leases:
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Review the eligible leases.
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Use the column filters if needed.
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Select one or more leases.
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Select Next.
In Markup Percentage:
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Enter the Month to Month markup percentage.
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Enter 6 Months or 12 Months markup percentages if those terms should be offered.
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Apply the markup values.
On the offer page:
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Enter the Offer Expiration Date.
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Review the lease terms.
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Add or adjust terms if needed, up to four total terms.
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Review each unit, tenant, current charge, market rent, floorplan, and offer status.
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Expand a row to review Base Rent Charges and Other Charges.
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Adjust Markup or New Amount values as needed.
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Mark each offer as reviewed using the check icon under Offer Status.
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Choose Email and/or Print delivery.
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Select Create & Deliver Offers.
SIRE creates the renewal offers and processes selected delivery options in the background. Check Notifications for email and PDF/print results.
Accept A Lease Renewal Offer
From the SIRE Main Menu, go to Tasks > Manage Leases > Accept Lease Renewal Offers.
Use Time Period and Filters to find open renewal offers:
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Enter From and To dates for the offer expiration date range.
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Select a Property.
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Select a Floorplan only if you want to narrow the results.
In Offers:
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Find the renewal offer.
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Select Accept.
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Enter the Renewal Effective Date.
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Select the lease term accepted by the tenant.
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Expand the charge rows and review the updated amounts.
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Select Accept Offer.
After Acceptance
When the offer is accepted, SIRE:
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Marks the renewal offer as accepted.
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Updates the lease end date based on the accepted term.
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Marks the lease as month-to-month when the accepted term is Month to Month.
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Adds new monthly recurring charge amounts using the Renewal Effective Date.
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Leaves non-monthly recurring charges unchanged.
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Does not add a duplicate recurring charge amount when the same effective date already exists.
Accepted offers no longer appear in Accept Lease Renewal Offers.
To verify the lease, go to Tasks > Manage Leases > Leases, open the lease, and review the lease dates and recurring charges.
Frequently Asked Questions
Why Do I Not See A Lease In Create Lease Renewal Offers?
A lease must be current, belong to the selected property, and match the lease end date range. Leases with an unaccepted, unexpired renewal offer are not shown.
What Does Include Expired Leases Do?
It includes leases that ended before the From date and leases with no end date, in addition to leases ending within the selected date range.
Is Floorplan Required?
No. Floorplan is optional and is used only to narrow the results.
How Many Lease Terms Can I Add?
You can include up to four lease terms. Duplicate term frequencies are not allowed.
Can I Email And Print Offers At The Same Time?
Yes. Email and Print can both be selected. SIRE processes delivery in the background and posts results in Notifications.
What Happens When An Offer Is Accepted?
SIRE updates the lease end date and adds new monthly recurring charge amounts using the Renewal Effective Date.
Does This Process Apply To Senior Care Lease Renewals?
No. Senior Care Lease Renewals use a separate workflow with Room Type, Level of Care, care charges, and increase allocation.