Move Property

The Move Property feature allows users to move an existing property to a new entity while preserving the property structure, units, leases, and related information.

Instead of updating the existing property record, SIRE creates a new property and duplicates the related records under the new entity. Once the move is completed, the original property, units, and leases are retired.

This feature is commonly used when a property must be transferred to a different ownership entity or accounting structure.

Accessing The Move Property Feature

In SIRE, navigate to Setup > Properties. From the Properties list, locate the property you want to move and select the Actions menu. Select Move.

The Move option is only available for Active properties and users with the appropriate permissions.

Move Property Window

When the Move Property window opens, the following information for the selected property is automatically displayed.

Current Property Information

• Property ID: The Location ID of the selected property.

• Property Name: The name of the selected property.

• Entity: The entity currently associated with the property.

This information is read-only and provided for confirmation purposes.

Required Fields

The following fields must be completed to create the new property structure.

• New Property ID: Enter the new Property/Location ID to be created.

  • The Property ID must be unique and cannot match an existing Location ID.

  • The new Property ID is used to generate the new Unit IDs.

  • The value must use the format accepted for a Location ID.

• New Property Name: Enter the new Property Name.

  • The Property Name must be unique and cannot match an existing property/location name.

  • The name cannot exceed 100 characters.

• New Entity: Select the entity where the property will be moved. The dropdown displays the entities available in Intacct.

• Name Sequence: Enter an alphanumeric sequence of up to 4 characters. This sequence is used as a prefix for the new Unit and Lease names to prevent duplicate names in Intacct.

Processing The Move

After completing all required fields, select Move Property. A confirmation message will appear indicating that the process has started. The move runs as a background process and may take several minutes depending on the number of units and leases associated with the property.

The Move Property process performs the following actions automatically:

• Create the new property: The process creates the new property in SIRE and Intacct, using the new property ID and name, and the new entity. The rest of the information is copied from the existing property.

• Create the new units: The process creates duplicated units under the new property in SIRE with Active status and in Intacct with Active, non-posting status. The new units use the new Property ID as part of the Unit ID, and the Name Sequence plus the old unit name as the new Unit Name.

• Create the new leases: The process creates duplicated leases associated with the new property. The new leases retain the same tenants as the existing leases, but are linked to the newly created units. The Name Sequence plus the old lease name is used as the new Lease Name. Related lease information, including charges, deposits, and renewal offers, among others, is also transferred to the new lease.

• Inactivate original records: Once the new property structure is successfully created:

  • The original property is set to Inactive in Intacct and SIRE.

  • The original units are set to Inactive in Intacct and SIRE.

  • Current, Future, and Future Revision leases on the original property are set to Terminated status, assigned the termination reason Transfer, and updated with the Lease Termination Date equal to the current date.

Completion Notification

When the process finishes, SIRE displays a notification.

Successful Move

Example:

“Property (Old Property Name) was successfully moved to (New Property Name).”

Failed Move

Example:

“There was an error moving the property (Old Property Name).”

If the move fails, the notification will include additional error details, and the system will attempt to roll back changes that could have been made before the error occurred.

Frequently Asked Questions

Which Properties Can I Move?

The Move action is available for Active properties to users with the appropriate permission.

Which Roles Can Move A Property?

The Move Property endpoint is available to users with the User role. The SIRE interface also checks the move_property_button permission, which is assigned to Admin and User roles.

What Format Is Required For The Name Sequence?

The Name Sequence must contain only letters and numbers and cannot exceed 4 characters.

What Happens To The Original Property?

After the new property structure is successfully created, the original property and its units are set to Inactive. Current, Future, and Future Revision leases on the original property are terminated with the termination reason Transfer.

Are Related Records Copied To The New Property?

SIRE copies the property structure and related unit and lease information. This includes related records such as charges, deposits, renewal offers, Percentage Rent information, sales entries, and other lease-related data loaded by the move process.

What Happens If The Move Fails?

SIRE displays an error notification with additional details and attempts to roll back the database and Intacct records created during the move.

Is The Move Completed Immediately?

No. After selecting Move Property, the process runs in the background. SIRE first displays a message that the property is being processed, and a completion notification is displayed when the process finishes.