Overview
The Process Scheduled Charges task creates a preview of recurring charges for selected properties and, after review, creates the corresponding invoices in Intacct.
Accessing Process Scheduled Charges
From the main menu, go to:
Tasks > Manage Charges > Process Scheduled Charges
Processing Details
Complete the following fields before generating the preview.
Cutoff Date
Enter the last date through which scheduled charges should be calculated.
Charges are generated only for eligible recurring charges whose next charge date is on or before the cutoff date.
GL Posting Date
Optional. Enter the date that should be used as the general ledger posting date for the generated invoices.
Invoice Date
Optional. Enter the date that should be used as the invoice date.
If no invoice date is provided, the charge date is used.
Attach The Journal To Each Invoice
Enable this option to attach the scheduled-charge journal to each generated invoice.
This selection is saved for future use in the same browser.
Select Properties
Select the properties to include in the process.
A property must:
-
Be active.
-
Have at least one current lease.
-
Not already be processing scheduled charges.
The property list also displays the Last Scheduled Charges date.
Select at least one property before continuing.
Generate The Preview
Select Preview Charges.
The preview is generated asynchronously. When it is ready, open the notification and select View Details.
Review The Preview Journal
Review the preview before creating invoices.
The journal may include:
-
Property totals
-
Previous charges
-
Charge differences
-
Unit and lease details
-
Tenant information
-
Recurring charge lines
-
Charge dates
-
Accounting dates
-
Charge amounts
-
Straight-Line Rent amounts, when applicable
Use the preview to verify that the selected properties and recurring charge configuration produce the expected results.
Export The Preview
From the preview journal, select Export to download the results as:
-
Excel
-
PDF
Correcting Issues
If the preview does not contain the expected charges:
-
Select Cancel.
-
Review the related lease's recurring charges.
-
Correct the charge configuration.
-
Run the preview again.
Post Charges
After reviewing the preview, select Post Charges.
SIRE creates the invoices in Intacct using the selected dates and charge information.
Invoice generation is processed asynchronously. Check the notification area for the completion message or any Intacct error details.
SIRE prevents duplicate processing when the same company, properties, and cutoff date are already being processed.
Frequently Asked Questions
Which Properties Can I Select?
Only active properties with at least one current lease can be selected. Properties already being processed cannot be selected.
What Is The Difference Between The Cutoff Date And The Invoice Date?
The Cutoff Date determines which scheduled charges are included. The Invoice Date determines the date assigned to the generated invoice.
What Happens If I Do Not Enter An Invoice Date?
The charge date is used as the invoice date.
Can I Review Charges Before Creating Invoices?
Yes. Select Preview Charges, review the preview journal, and select Post Charges only after confirming the results.
Can I Attach The Preview Journal To The Invoices?
Yes. Enable Attach the journal to each invoice before generating the preview.
Why Are No Charges Displayed?
Check that the selected property has current leases and that the recurring charges have eligible next dates, charge amounts, and termination settings.