The Tenant Chargeback feature allows you to record a vendor bill and pass the cost to one or more tenants by creating tenant invoices.
To access this screen:
Home → Tasks → Manage Charges → Tenant Chargeback
Section 1: Bill Chargeback
This section is used to create a Bill in Intacct that will later be allocated to tenants.
Property: A Dropdown field, where all the Properties of the company would be displayed. The user can choose only one. This would be the Location of the new Bill created.
AP Vendor: Dropdown field to choose the Vendor; the list of Active Vendors from Intacct would be displayed here.
GL Account: All active GL accounts from Intacct would be displayed
Tenant: The Tenant field would list all the Active Tenants that belong to the selected Property. So any Tenant that is attached to a Lease for the selected Property would be available.
Bill Date: MM-DD-YYYY, used on the Date field of the Bill
Amount: Amount of the Bill, we allow negative numbers and 2 decimals
Description: Description of the Bill, the Description field of the Bill would be populated with this field.
Due Date: MM-DD-YYYY, used on the Due Date field of the Bill
GL Posting Date: MM-DD-YYYY, used on the GL Posting Date field of the Bill
👉 Once completed, this section creates a new Bill in Intacct.
Section 2: Invoice Chargeback
This section distributes the Bill amount to one or more tenants by creating Invoices in Intacct.
Item ID: Item ID, to be used in the Invoice Chargeback that would be created for each Tenant selected below.
Lease: Dropdown with Leases that belong to the Property selected above, in the Bill section.
Amount: Amount of the Invoice, without the Markup percentage applied
Markup Percentage: If desired, the User can Markup the amount that the Tenant has to pay.
Total Amount: The summary of the Amount per the Markup percentage entered by the User. This would be the Amount of the new Invoice created.
Memo: Text description field, which would be used to complete the memo field of the Invoice.
Tenant: Dropdown field, to select an Active Tenant from the Lease already selected; only the Tenants that belong to the selected Lease would be displayed.
Unit: Dropdown field, to select an Active Unit from the Lease already selected, only the Units that belong to the selected Lease would be displayed.
Charge Date: Dates’ Invoices Amount equal the Bill amount(s).