Overview
Tenant Chargeback allows you to record a vendor bill in Intacct and allocate the cost to one or more tenants by creating tenant invoices.
The process includes two sections:
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Bill Chargeback: Records the vendor bill.
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Invoice Chargeback: Allocates the bill amount to tenants.
Access Tenant Chargeback
Go to Tasks > Manage Charges > Tenant Chargeback.
Bill Chargeback
Complete the bill information.
Property
Select the property associated with the bill. The property determines the location used for the bill and filters the available tenants.
AP Vendor
Select the active vendor associated with the bill.
The bill uses the AP Vendor selected in this field. It is not derived from the bill tenant.
GL Account
Select the active GL account to use for the bill line.
Tenant
Select the tenant associated with the bill. The available tenants are limited to active tenants associated with the selected property.
The tenant is stored with the bill for reference and association. It does not determine the bill vendor.
Bill Date
Enter the date to use for the bill.
Amount
Enter the bill amount. Negative amounts and up to two decimal places are supported.
Description
Enter the description to use on the bill.
Due Date
Enter the date when the bill is due.
GL Posting Date
Enter the date to use for posting the bill to the general ledger.
After the bill information is completed, SIRE creates the bill in Intacct.
Invoice Chargeback
Use this section to distribute the bill amount to one or more tenants.
Each invoice chargeback line represents an invoice that SIRE creates in Intacct.
Item ID
Select the item ID to use on the tenant invoice.
Lease
Select the lease associated with the chargeback. Available leases are limited to the selected property.
Amount
Enter the amount to charge before applying the markup percentage.
Markup Percentage
Enter an optional percentage to increase the amount charged to the tenant.
Total Amount
SIRE calculates the total amount using the entered amount and markup percentage.
This is the amount used on the tenant invoice.
Memo
Enter the text to use in the invoice memo.
Tenant
Select the tenant to invoice. Available tenants are limited to the selected lease.
The tenant's configured vendor ID is used as the vendor for the generated invoice.
Unit
Select the unit associated with the chargeback. Available units are limited to the selected lease.
Charge Date
Enter the date to use on the tenant invoice.
Validation Rules
Before submitting the chargeback:
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At least one bill chargeback line is required.
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At least one invoice chargeback line is required.
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Required bill and invoice fields must be completed.
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The total invoice chargeback amount must equal the total bill amount.
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Tenants and units must belong to the selected lease.
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Leases must belong to the selected property.
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In Canada, the applicable tax detail is required when the bill line requires it.
If the bill and invoice totals do not match, SIRE prevents the chargeback from being submitted.
Frequently Asked Questions
What Does Tenant Chargeback Create In Intacct?
It creates a vendor bill and one or more tenant invoices that allocate the bill amount.
How Is The Bill Vendor Selected?
The bill uses the active AP Vendor selected in the Bill Chargeback section.
How Is The Invoice Vendor Selected?
The invoice vendor is derived from the configured vendor ID of the tenant selected for the invoice chargeback line.
Can I Charge More Than One Tenant?
Yes. Add an invoice chargeback line for each tenant you want to charge.
Can I Apply A Markup?
Yes. Enter a markup percentage on an invoice chargeback line. The total amount is recalculated using the entered amount and markup.
Can I Use A Negative Bill Amount?
Yes. Negative bill amounts are supported, with up to two decimal places.
Why Can’t I Submit The Chargeback?
Submission may be blocked when required fields are missing, no bill or invoice lines have been entered, related tenants or units do not belong to the selected lease, or the total invoice amount does not equal the total bill amount.
Can I Allocate Only Part Of The Bill?
No. The invoice chargeback total must equal the total bill amount before the chargeback can be submitted.